Document Indexing

HEALTHCARE ADMINISTRATIVE SERVICES

Medical Document Indexing

Every document routed accurately and indexed in your EHR within 24 hours — based on your specific workflow rules for every document type. Guaranteed.

99.9%

ACCURACY RATE

<24h

SLA Turnaround

70%

COST SAVINGS

24/7

SUPPORT

THE CHALLENGE

Incoming documents shouldn't slow your team down

Most healthcare facilities struggle to effectively manage the constant flow of incoming faxes and other documents. Managing these diverse documents accurately — and in a time-sensitive manner — is critical to patient flow, physician satisfaction, and staff productivity.

ProviderSense assigns a dedicated manager and experienced team to your account. We review and understand your documents during a brief implementation period and perform multiple test batches to validate accuracy before going live.

We charge an affordable hourly rate or per-document fee. You are only invoiced for the time we spend indexing your documents — no hidden fees, no minimum commitments.

Hourly Rate

Pay only for the time spent indexing your documents. No idle charges.

Per-Document Fee

Prefer a flat per-document rate? We accommodate that too — whatever works for your budget.

No Commitment Required

Trial our service first. Discontinue any time if we don't meet your expectations.

OUR PROCESS

How it Works

A simple, proven workflow that integrates seamlessly with your existing systems — no software to buy or manage.

Faxes & Scanning

Your facility receives incoming faxes. Paper documents are scanned into your systems, creating the digital queue we work from.

Secure Access

We access your faxes and scanned documents via a secure VPN — HIPAA compliant and ISO/IEC 27001 certified.

Index & Route

Documents are reviewed, classified, named, and indexed into your EHR — or routed per your specific workflow rules and provider preferences.

Quality Control

Regular audits for consistency. Unknown documents are flagged. Every error is identified and immediately corrected.

WHY IT MATTERS

Benefits of ProviderSense Indexing

With growing document volumes, tighter time constraints, and increasing regulations, accurate and timely data is no longer optional.

Efficiency

Guarantees EHR accessibility in under 24 hours. Most indexing is done off-hours, so we work when your system is fastest and least loaded.

Growth

With tedious administrative tasks eliminated, your staff can be more effectively utilized to serve patients and help the practice grow.

Hassle Free

No software to buy or manage. Easy, simple implementation with no IT disruptions. Guided onboarding in the first 30 days.

Precision

99.9% accuracy. Providers will consistently find documents in the right place, based on your workflow and unique provider specifications.

Affordable

Your practice could see up to 70% savings. No start-up costs or minimum volume commitment — pay only for what you use.

Scalable

You determine your level of service based on volume, staffing, and budget. Handle all documents, specific locations, or fill gaps from turnover.

OUR COMMITMENT INCLUDES

What you can always count on

HIPAA Compliant — ISO/IEC 27001:2013 ISMS Certified — VPN SSL Connection

Cost reduction of up to 70% with no start-up costs or minimum volume commitment

Innovative and latest indexing technology — no software to buy or manage

Reporting on productivity and accuracy for full visibility into performance

24-hour or less SLA — as recommended by HIPAA guidelines

Dedicated project manager and experienced team assigned to your account

Results-driven relationship — trial first, discontinue anytime if expectations aren't met

99.9% accuracy eliminating errors and inconsistencies across all document types

24/7 support with immediate escalation for time-sensitive documents

Expertise in building indexing guides and recommending workflow improvements

COMPATABILITY

Systems we work with

EMR-neutral indexing solutions customized to your platform. We have experience with most Electronic Medical Records systems used across the United States.